Facility Coordinator

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Facility Coordinator & Receptionist (m/f/d) 50-60%, Rapperswil-JonaJob Reference:

ba5a8eed41f3

Job Views:

11

Posted:

21.01.2025

Expiry Date:

07.03.2025

Job Description:

About Teva (TPIG)

Teva Pharmaceuticals International GmbH (“TPIG”) is a subsidiary of Teva Europe based in Switzerland. The company trades mainly Global Specialty medicines & Branded Generics Products with many markets in EU and the US. TPIG is engaged in manufacturing and sales activities coordinated from its headquarters in Jona. The TPIG Supply Chain owns the end-to-end supply chain of Specialty and Biologics products of Teva and leads the Supply chain activities for Project management & execution, Strategic & tactical planning as well as Supply chain operational hub.

Job Purpose

The Facility Coordinator & Receptionist is responsible for ensuring the smooth operation of the office, implementing the overall Teva GFM strategy on the site level by delivering hard and soft services in support of the core business. This role involves managing administrative tasks, supporting staff, and maintaining a productive and pleasant work environment.

The Facility Coordinator & Receptionist manages daily operational activities including reception services and assisting with strategic GFM projects on site, acting as a coordinator between the core business and procurement, accounting, legal, HR, and IT, while providing administrative support to senior leaders on site.

Main Responsibilities

• Local contract management: assist in the procurement of GFM vendors and services as required and ensure contract performance and execution to required standards.
• Stakeholder management: single point of contact for internal stakeholders (e.g. TPIG & Finance Companies employees) and external stakeholders (e.g. cleaning company) related to local GFM topics.
• Financial Performance: assist with financial processes to ensure local GFM financials are executed accurately and timely. Seek ways to reduce costs and improve operational standards.
• Site Operations: Office Administration & Reception Services including overseeing daily office operations and procedures, ensuring the office is clean, organized, and well-maintained, and positively representing the company at the reception.
• Building and utilities infrastructure maintenance: maintain premises in full operational condition - coordinate with landlord and/or technicians to ensure functionality as needed.
• Health & Safety: ensure safety procedures on site are working.
• Physical & Operational Security: act as local Security Trustee in coordination with Facilities Manager Switzerland.
• Meeting & Event Management on a local level as required: Organize company events, meetings, and team-building activities.
• GFM Project Management support as required (e.g. CAFM).

Your experience and qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• The ideal candidate is highly organized, proactive, and capable of handling multiple tasks with ease.
• Ability to work independently.
• Self-motivated and pragmatic.
• High level of attention to detail and problem-solving skills.
• Friendly and approachable demeanor.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills (German & English).

What we offer

• Competitive compensation package that reflects your skills and experience.
• Possibility to work in a dynamic environment in an impactful position.
• You would be a part of a high-performing team dedicated to success and innovation.
• Career growth opportunities by engaging in a role that offers significant responsibility and the chance to advance within the company.

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.

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