Associate Field Security Communications

Associate Field Security Communications & Support OfficerApply locations Geneva, Switzerland time type Full time posted on Posted 3 Days Ago time left to apply End Date: January 24, 2025 (11 days left to apply) job requisition id JR2451418

Hardship Level (not applicable for home-based): H (no hardship)

Family Type (not applicable for home-based): Family

Staff Member / Affiliate Type: UNOPS IICA1

Target Start Date: 2025-05-01

Deadline for Applications: January 23, 2025

Terms of Reference: Recruitment of an Associate Field Security Communications & Support Officer, on a UNOPS IICA-1/P2 contract.

1. General BackgroundThe Field Security Service (FSS) provides global advice analysis and support on security and safety issues for UNHCRs workforce who operate in 135 countries around the world. FSS is responsible for security oversight, providing technical security expertise, including critical security incident management and the implementation of a person-centered approach to security (i.e. that individual risk profiles are considered) and factors this into all their work, including security learning and training programmes. FSS works closely with other Divisions within the organization as well as all offices in the Field to support persons who are forced to flee in accordance with the mandate of the organization.

The incumbent will be supervised by the Head of Service but will be supporting the Field Security Service in communicating messaging about all aspects of their work. Additionally, the position will have responsibility for supporting the functional clearance process to ensure that personnel hired for security profile function meets the specifications in addition to administrative support on some areas for FSS. The position will offer the incumbent the opportunity to learn about the work of UNHCR and the wider UN system given the security management framework of the UN.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

2. Purpose and Scope of AssignmentAdministrative assistance to the supervisor in the provision of resources (human, material and financial) necessary to support the day-to-day activities which will include:

1. Recruitment /Talent pool administrative support (these include but are not limited to functional clearance processes – testing, interview arrangements, coordinating with candidates, and drafting of interview record and completion of same in Workday).
2. Coordinate and provide support as required for National Officers positions with respective Regional Security Coordinators.
3. Maintenance of databases of security workforce.
4. Arrangement and support at meetings.
5. Preparation of related correspondence for security learning and training events and related follow up with participants.
6. Maintain necessary budgetary control records where required for learning events in tandem with the resource management unit.

Support the implementation of communications strategies for the Field Security Service, by:

1. Management of FSS SharePoint and intranet pages, supporting standardization of approach, updating of pages, with documents and templates in line with organizational standards.
2. Production of materials to promote the work of the service, and related field security activities through various media and communications means.
3. Develop/ edit materials for various internal communication channels ensuring they are in line with organizational polices practices and guidance.
4. Ensure communications material for the service are available and updated on internal communication platforms and/or disseminated.
5. Support Field Security Service participation in interagency and external events where required.

Perform other related duties as required and agreed mutually for FSS and DESS where they will also contribute and enhance the career development of the incumbent. These tasks will be agreed based on the workload, training and learning opportunities and will be identified during the objective setting period to the extent possible.

3. Monitoring and Progress Controls

1. Database on security staffing maintained.
2. # persons tested and interviewed for functional clearance and rosters.
3. Materials and folders, on SharePoint maintained and standardized.
4. Meeting minutes shared, and action point managed.
5. Intranet updated with security content and products.
6. Materials developed to promote FSS activities and support security management.
7. Products distributed through various communications platforms.
8. Templates flyers, other materials available for the FSS team.

4. Qualifications and Experience

(List the required education, work experience, expertise and competencies of the individual contractor. The listed education and experience should correspond with the level at which the contract is offered.)

a. Education (Level and area of required and/or preferred education): Graduate degree in journalism, communications, media, political science, international relations.

b. Work Experience: 3 years relevant experience (communications, administration) with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree. Excellent computer skills and knowledge of MS Office applications. Excellent drafting skills. Application of various media and communications tools, Graphic design, and email design platforms.

Desirable: Experience implementing communications strategies. Professional writing and editing skills. Experience working on advocacy campaigns.

c. Key Competencies (Technical knowledge, skills, managerial competencies or other personal competencies relevant to the performance of the assignment. Clearly distinguish between required and desired competencies):

Accountability, Communication, Organizational Awareness, Teamwork & Collaboration, Commitment to Continuous Learning, Client & Result Orientation.

Technical: MS-Drafting, Documentation, Data Presentation (required), CO-Journalism (incl. print, broadcast, photography, video, layout & graphics), ER-Digital channels including social media, website, mobile, email, CO-Web publishing and content management, CO-Digital content production.

Cross-Functional Competencies: Analytical Thinking, Innovation and Creativity, Planning and Organizing

Standard Job DescriptionRequired Languages

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Desired Languages

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Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

This position doesn't require a functional clearance

Home-Based: No

Welcome to UNHCR’s new recruitment platform

Please note that applications are only accepted via the UNHCR online recruitment platform. CVs and/or application requests sent via email will not be answered, reviewed nor considered.

For external applicants:

• We would like to call your attention on the eligibility of International Professional (P) category: According to our Recruitment and Assignments Policy, P staff members will not normally serve in the country of their nationality, and the first regular appointment in the P category must be outside the staff member's country of nationality. In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.
• In case of technical difficulties when applying, external applicants (not current UNHCR workforce members) can write to recruitment@case.unhcr.org.
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Diversity

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

About Us

UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide.

Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

Why a career with UNHCR?

Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines.

Disability inclusion

If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process.

Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request.

All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.

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