Accreditation and Sponsored Delegate Assistant

Vacancy #:7117
Unit:Membership & Commission Support
Organisation:International Union for Conservation of Nature (IUCN)
Location:Headquarters, Gland, Switzerland

This position is only open to candidates who are currently based within a commutable distance of Gland, Switzerland, as relocation support is not available.

Reporting to:Membership Manager
Work percentage:100%
Grade:A2
Expected start date:01 February 2025
Type of contract:Max-term (11 months)
Closing date:12 January 2025

BACKGROUND

Held once every four years, the IUCN World Conservation Congress brings together several thousand leaders and decision-makers from government, civil society, indigenous peoples, business, and academia, with the goal of conserving the environment and harnessing the solutions nature offers to global challenges. The IUCN Congress will be the largest conservation event during 2025 and will be held in Abu Dhabi from 9 to 15 October 2025.

JOB DESCRIPTION

The main role of the Accreditation and Sponsored Delegate Assistant is to provide support for the full hybrid accreditation process of Members for the Members’ Assembly, the Congress sponsored delegates programme and provide other membership-related administrative support for Congress to the Membership & Commission Support Unit (MCSU).

Specific responsibilities include:

1. Supporting the Membership Manager and Membership Administrative Assistant with the full accreditation process in the run up to Congress, to ensure IUCN Members organisations/institutions and observers with speaking rights are able to vote and/or speak according to IUCN standards during the Members’ Assembly at Congress. This includes:

• Monitoring incoming emails, answering standard queries and escalating complex requests.
• Supporting the procedures related to accreditation and the accreditation system as well as assisting in setting these up, testing and trouble-shooting them along with communicating them to Members.

Supporting the Membership Manager and Membership Focal Points (MFPs) in the coordination of the Sponsored Delegate Programme:

• Assisting in sending out information and answering Sponsored Delegates related queries from Members and staff.
• Liaising and following up with Membership Focal Points to collect Sponsored Delegates listing, travel details, reports and contractual agreements.
• Assisting in data control checks and in the preparation of Sponsored Delegates programme reports.

Supporting the Membership and Commission Support Unit with Congress related and membership tasks ranging from maintaining CRM data up to date with Members data, supporting the translation of documents for Members, to assisting with the design/work of the Members’ Lounge at Congress (schedule/book events, etc).Perform any other tasks that may be assigned by the Membership Manager, Membership Administrative Assistant or by the Director, Membership and Commission Support Unit.REQUIREMENTS

• A bachelor's degree in a relevant field is required.
• At least 3 years of experience in an administrative or coordination role, preferably in international organizations. Experience in Finance or events management is a plus.
• Strong communication and interpersonal skills - able to articulate clearly and appropriately both verbally and in writing to a variety of people, including Members and IUCN staff, from different cultures, level of intervention and located in different countries.
• Strong attention to detail and accuracy.
• Experience in handling and reporting data, with good analytical skills.
• Excellent organization and time management skills, with a systematic approach while being able to handle multiple tasks and respond rapidly to new events and competing priorities.
• Fluency in spoken and written English (comparable to mother tongue) is essential and proficient in at least one of the 2 other IUCN official languages (French or Spanish) is an advantage.
• Strong team player with ability to work autonomously.
• Strong experience in using 365 Microsoft main applications (Outlook, Word, Excel, Teams…) and ability to use Customer Relationship Management (CRM), Drupal systems and online platforms.

SALARY

The gross annual salary for this position is between CHF 63'307 and CHF 79'134, subject to deductions for social security contributions and second-pillar pension, and before tax. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement. Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org

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