Contract Administration

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what's possible, to improve people's lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

The Job

In this important and rewarding role, the Sales Contract Specialist will see that sold equipment is delivered on time to the site for rigging and installation, revenue and cost are booked, and invoices are created.

Duties & Responsibilities

• Review received purchase orders / contracts based on internal guidelines
• Entering sales orders information into our SAP system
• Preparing and sending correspondence and invoices to the customers
• Coordinate backlog activities (purchase orders, delivery schedule, etc) according to contractual terms and coordinate with necessary internal resources, in order to ensure the delivery of VMS/SHS equipment to the customer site in the most efficient manner within the agreed timescales
• Close collaboration with Project Management, Sales, Finance, etc.
• Organize and initiate the transportation of the equipment
• Full responsibility for sales orders to comply with VMS/SHS procedures/compliance rules and facilitate the HQ approval process
• Monitoring projects in terms of delivery and payment
• Guarantee of adherence to import and export control procedures both in respect to Swiss and foreign regulations
• Control and approve company external supplier's and subcontractor's invoices

Qualifications, Skills, Experience & Attributes:

• Commercial apprenticeship (KV) or equivalent education. Export diploma preferable
• Minimum 2-5 year of experience gained by work experience in sales support, processing orders for import / export, administration or similar roles
• Understanding of international shipping and transportation regulations
• Planning and organization skills
• Good skills in project coordination activities (from order receipt to delivery and acceptance)
• Experience in a customer focused role
• Experience in project coordination activities (orders: from order receipt to delivery / acceptance)
• Fluent in German & English, both written and spoken. Any additional language is welcome
• Good team player, open minded and initiative
• Independent and Pro-Active working attitude

DESIRABLE (not essential, but highly advantageous):

• Knowledge/ Experience with MS Office Applications and SAP
• Good prioritization skills
• Flexible approach to work
• Having experience in lean management

#LI-OS1

Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

#TogetherWeFight

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