Digital Transformation

vor 4 Wochen

Ecublens VD, Waadt, Schweiz Medair Vollzeit
Location This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions.
Starting Date & Initial Contract Details

As soon as possible. Full-time, 12 months.

Role Overview

Provide input for the International Programmes Department (IP) to the development of new digital systems to improve finances, budgeting, reporting, resource planning and supply chain management. This includes collecting input from staff based at GSO and also from all country programmes. This position is the key link between the Financial planning and analysis (FP&A) project team and a stakeholder in the Supply Chain Management (SCM) project for IP staff ensuring that IP perspective is included during the development and implementation of the critical new systems. The scope of the FP&A project includes budgeting, budget allocation to donors, planning & forecasting, reports (donor & internal) as well as analysis. The scope of the SCM project includes procurement, warehousing and fleet/equipment.

Project Overview

The International Programmes Department is specifically responsible for the timely delivery and high quality of Medair's humanitarian services in the field. With support from technical advisors, the Global Emergency Response Team and the Country Program focal points.

Key Activity Areas

Financial planning and analysis core team member

  • Represent the IP department and International Country Programs (ICPs) within the FP&A project in order to deliver solutions and promote digital transformation based on Medair's needs and requirements
  • Represent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing. Meet regularly with the IP BPO, discuss key issues arising in solution design.
  • Centralize feedback from Heads of Country Programs (HCPs) & ICPs.
  • Collaborate with IP department, ICPs and other stakeholders to map out current and future expected processes.

User requirements

  • While representing the IP department and ICPs perspective, work with the FP&A core team to define all user requirements that align across all departments and stakeholders
  • Work with the 3rd party provider to determine how best to meet the user requirements, first using out of the box standardized processes, second using configuration changes, and if this is not possible then through customization. Review Solution Designs and sign off on an accepted Solution Design for the IP department.

System evaluation and selection

  • Participate in evaluating potential platforms and providers against selection criteria, including but not limited to; participating in demonstrations, reviewing documentation, discussing with other NGOs, experimenting with test environments, etc.

System configuration

  • Contribute to the design and configuration of the budgeting and forecasting tool based on the defined requirements, ensuring it aligns with Medair's financial processes, reporting needs and are consistent with ICP.
  • Help in defining data mapping and integration requirements to ensure seamless data flow between the new tool and legacy systems (FIN4U, Medair People, MEDEX, portfolio, etc.)

Quality and Compliance Assurance

  • From a quality perspective, identify opportunities to improve budgeting and forecasting processes, recommending adjustments as needed. Identify and address any discrepancies or errors promptly.
  • Ensure that the tool and the budgeting and forecasting processes adhere to regulatory requirements, internal policies and maximise delivery of services and synergies between donors.

Change management

  • Assist in change management efforts in the IP department and ICPs by providing regular update, highlighting improvements and best practices related to the tool's use.

User Acceptance Testing

  • Gather and review FP&A story board (user stories), solution design documents, and functional design documents and best practices related to the tool's use.
  • Update, enhance and develop user stories ready for UAT test script creation.
  • Participate in the UAT using test scripts to build expertise in the system, sign off on the functional solutions under UAT. Consult / support as necessary stakeholders in IP & ICPs for UAT
  • Review documents for new requirements as a result of UAT and identify process changes / report needs.

End user training

  • Align the training material with Medair's revised policies/SOPs/guidelines, identifying needs for change based on accepted solutions in the new FP&A tool. Participating in EUT in GSO and ICPs.

System Support and Roll-out

  • IP Focal point for monitoring and supporting end users after 'go live', advise on best practice, develop a FAQ document with hints/ tips. IP First point of contact for problem resolution initiating action items for troubleshooting through the relevant channel (BPO, IT admin, Consultant).
  • Provide feedback to the Medair departments on changes needed on the policies / SOPs / guidelines

SCM Stakeholder

  • Represent the IP department and ICPs within the SCM project in order to deliver solutions and promote digital transformation based on Medair's needs and requirements. Represent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing.
  • Meet regularly with the IP BPO, discuss key issues arising in solution design.
  • participate and contribute in UAT by identifying potential gaps. Support/conduct end-user training for all staff

Support to IP department & ICPs

  • Assist HCPs and ICPs with issue encountered when using Medair digital systems if fundamental flaws or errors are suspected in the design or execution of the processes. Identify the BPO of the system involved and participate in determining the scope of the problem and propose options for solutions

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair's international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications
  • Bachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.
  • English (spoken and written), French and/or Arabic advantageous.
Experience
  • University degree in humanitarian or related field required. Masters in related fields desirable.
  • 5 years professional experience, 3 years working on humanitarian projects with minimum 1-year experience in a fragile State. Medair experience essential.
  • Strongly recommended: excellent knowledge of all Medair processes
  • Proficient with computers. Excellent working knowledge of Microsoft Excel, Word and Outlook
  • Experience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. Experience in dealing with donors, budgets, grants and proposals.
  • Advanced planning, assessment and analytical skills.
  • Knowledge and experience of change management.
  • Firsthand experience with audits and audit requirements.

  • Digital Transformation

    vor 1 Monat

    Ecublens VD, Waadt, Schweiz Medair Vollzeit

    Location: This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Date de début / Type de contratAs soon as possible. Full-time, 12 months.Role OverviewProvide input for the International Programmes Department (IP) to...

  • Digital Transformation

    vor 4 Wochen

    Ecublens VD, Waadt, Schweiz Medair Vollzeit

    Location: This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Date de début / Type de contratAs soon as possible. Full-time, 12 months.Role OverviewProvide input for the International Programmes Department (IP) to...

  • Digital Transformation

    vor 1 Woche

    Rolle VD, Waadt, Schweiz Nidecker Group Vollzeit

    The Nidecker Group is a rapidly growing organization managing some of the world's leading snowboarding brands - Nidecker, Jones, YES., Now & Flow.As a Digital Transformation and Data Manager, you will work with all brands and departments to drive digital innovation in both B2B and B2C contexts. Collaborating with product managers, sales and marketing...

  • Digital Transformation and Data Manager

    vor 1 Woche

    Rolle VD, Waadt, Schweiz Nidecker Group Vollzeit

    Position summary.Due to our continuing growth, the Nidecker Group is looking for a Digital Transformation & Data Manager. The NDK Group manages some of the best snowboarding brands in the world - Nidecker, Jones, YES., Now & Flow. For more information, please visit our website.This position in the Nidecker Group will enhance the expanding team at our HQ and...

  • Chef de Projet Digital

    vor 2 Monaten

    Aigle VD, Waadt, Schweiz Apco Technologies S.A. Vollzeit

    Technologies de l'information et sécurité·APCO Technologies SA Aigle Switzerland, APCO Technologies SA Aigle SuisseChef de Projet DigitalAPCO Technologies est spécialisé dans la conception et la réalisation d'équipements mécaniques et électromécaniques de haute qualité pour les industries spatiale, navale et de l'énergie.Postuler Domaine...

  • Chef de Projet Digital

    vor 4 Wochen

    Aigle VD, Waadt, Schweiz Apco Technologies S.A. Vollzeit

    Technologies de l'information et sécurité·APCO Technologies SA Aigle Switzerland, APCO Technologies SA Aigle SuisseChef de Projet DigitalAPCO Technologies est spécialisé dans la conception et la réalisation d'équipements mécaniques et électromécaniques de haute qualité pour les industries spatiale, navale et de l'énergie.Postuler Domaine...

  • Unit 4 Finance System Administrator

    Vor 4 Tagen

    Ecublens VD, Waadt, Schweiz Medair Vollzeit

    Location: Global Support Office (GSO) position based in Lausanne, Switzerland with occasional travel to the field if necessary. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Date de début / Type de contratAs soon as possible. Full-time open-ended contract.Closing date: 18 July 2024.Role OverviewThe Unit 4...

  • Quality Expert in change controls and risk management

    vor 1 Woche

    Aubonne VD, Waadt, Schweiz Merck Vollzeit

    Work Your Magic with us Ready to explore, break barriers, and discover more? We know you've got big plans – so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...

  • Expert Management Risks and Changes

    vor 1 Woche

    Aubonne VD, Waadt, Schweiz Merck KGaA Vollzeit

    Work Your Magic with usReady to explore, break barriers, and discover more? We know you've got big plans '" so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...

  • Digital Transformation Architect

    vor 2 Wochen

    Ecublens, Schweiz Medair Vollzeit

    **Location**: This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions.**Starting Date & Initial Contract Details**: As soon as possible. Full-time, 12 months. **Role Overview**: Provide input for the International...

  • Digital Transformation

    vor 4 Wochen

    CH-1024 Ecublens VD Medair Vollzeit

    Location: This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Date de début / Type de contrat As soon as possible. Full-time, 12 months. Role Overview Provide input for the International Programmes Department (IP)...

  • Digital Transformation

    vor 1 Monat

    CH-1024 Ecublens VD Medair Vollzeit

    Location: This is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Date de début / Type de contrat As soon as possible. Full-time, 12 months. Role Overview Provide input for the International Programmes Department (IP)...

  • Product Owner IoT

    vor 1 Woche

    Mex VD, Schweiz BSA - Bobst Mex SA Vollzeit

    The BOBST Group Technology division carries out innovative technology and product developments to shape digital transformation in the packaging industry. Within this group, BOBST is looking for its future Product Owner IoT based in Mex/Switzerland and with frequent travels (mainly in Europe). As a core member of the BOBST Connect initiative, a...

  • HR Operations Manager

    vor 4 Wochen

    Mex VD, Schweiz BSA - Bobst Mex SA Vollzeit

    HR Operations Manager (H/F)Pour la Suisse, BOBST recherche un HR Operations Manager capable de mener à bien la transformation digitale RH en lien avec la vision BOBST.Basé sur notre site de Mex, vous reportez au Directeur des Ressources Humaines Suisse et dirigez le centre d'expertise opérationnelle RH.Votre mission est d'assurer un service RH de premier...

  • HR Operations Manager

    vor 4 Wochen

    Mex VD, Schweiz BSA - Bobst Mex SA Vollzeit

    HR Operations Manager (H/F)Pour la Suisse, BOBST recherche un HR Operations Manager capable de mener à bien la transformation digitale RH en lien avec la vision BOBST.Basé sur notre site de Mex, vous reportez au Directeur des Ressources Humaines Suisse et dirigez le centre d'expertise opérationnelle RH.Votre mission est d'assurer un service RH de premier...

  • HR Operations Manager

    vor 3 Wochen

    Mex VD, Schweiz BSA - Bobst Mex SA Vollzeit

    HR Operations Manager (H/F)Pour la Suisse, BOBST recherche un HR Operations Manager capable de mener à bien la transformation digitale RH en lien avec la vision BOBST.Basé sur notre site de Mex, vous reportez au Directeur des Ressources Humaines Suisse et dirigez le centre d'expertise opérationnelle RH.Votre mission est d'assurer un service RH de premier...

  • Product Owner IoT

    Vor 4 Tagen

    CH-1031 Mex VD Bobst Mex SA Vollzeit

    The BOBST Group Technology division carries out innovative technology and product developments to shape digital transformation in the packaging industry. Within this group, BOBST is looking for its future Product Owner IoT based in Mex/Switzerland and with frequent travels (mainly in Europe). As a core member of the BOBST Connect initiative, a...

  • Unit 4 Finance System Administrator

    Vor 4 Tagen

    CH-1024 Ecublens VD Medair Vollzeit

    Location: Global Support Office (GSO) position based in Lausanne, Switzerland with occasional travel to the field if necessary. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Date de début / Type de contrat As soon as possible. Full-time open-ended contract. Closing date: 18 July 2024. Role Overview The Unit 4...

  • Account Manager à 100 %

    vor 2 Monaten

    Pully (Lausanne) | VD, Schweiz VTX Telecom SA Vollzeit

    Account Manager à 100 % (H/F) B2B Afin de renforcer notre équipe commerciale en Suisse romande, nous recherchons un : Account Manager à 100 % (H/F) B2B Vous serez responsable de clients directs Business et/ou de partenaires revendeurs (sociétés IT et intégrateurs) et devrez développer votre portefeuille clients en Suisse Romande. Ihre...

  • Account Manager à 100 %

    vor 4 Wochen

    Pully (Lausanne) | VD, Schweiz VTX Telecom SA Vollzeit

    Account Manager à 100 % (H/F) B2B Afin de renforcer notre équipe commerciale en Suisse romande, nous recherchons un : Account Manager à 100 % (H/F) B2B Vous serez responsable de clients directs Business et/ou de partenaires revendeurs (sociétés IT et intégrateurs) et devrez développer votre portefeuille clients en Suisse Romande. Ihre...

  • Product Owner à 100%

    vor 4 Wochen

    Nyon VD, Schweiz SC, SwissCaution SA Vollzeit

    Fondée en 1991, SwissCaution est le N° 1 en Suisse du marché de la garantie de loyer sans dépôt bancaire pour les particuliers et professionnels. Avec un effectif total de 98 personnes, SwissCaution couvre l’ensemble de la Suisse avec son siège social basé à Nyon et des agences situées à Lausanne, Zurich et Berne. SwissCaution est une entreprise...