Management Assistant, Customer Supply and
vor 1 Woche
Location:
Zurich, CH, 8005At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry.
As the world's leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry.
We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product.We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate.
We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyondAbout the role
- We are looking for a Management Assistant to support the members of CSD (Customer Supply and Development) by providing valuable administrative support to the VPs (extent of support may vary among the various managers). Additionally, this role acts as a backup to the Executive Assistant to the CSDO and is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives. The role is a 12 months contract with a possibility to be extended
Key Responsibilities include - Agenda management of the VP's: provide availability, coordinate meeting scheduling within defined criteria and based on individual needs
- Travel arrangements (booking flight, hotel, transportation, request visas, etc.)
- Manage invoices (set up vendors & code invoices) and expenses (submit expense reports for VP's, approve direct report expenses)
- Building efficient and professional working relationships with employees, customers, suppliers, acting as a filter and focal point to internal and /or external contacts.
- Being point of contact person for the department
- Support in event organization (team events, activities & dinners), presents (thank you's, birthday, Christmas, anniversaries, etc.)
- Preparing newcomers; arrivals (onboarding agenda, material, visit cards)
- Work closely with and act as a backup to the Executive Assistant to the CSDO
- Active participation in the Zurich Assistant Network meetings
About you
- Appropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)
- Proficient in English and German, other languages are an advantage
- Ideally 57 years of experience as a Management Assistant or similar role in an international environment
- Experience in supporting multiple stakeholders of similar level of priority
- Familiarity with Supply Chain & Operations related topics, experience in multinational companies is required
- Strong Computer literacy with experience of Google Suite, Success Factors, SAP, Concur, and RemedyForce preferred
- Ability to prioritize, multitask, and work under pressure with strict deadlines
- Passionate, quick thinker, creative and an effective problem solver
- Efficient and serviceoriented way of working with high organizational skills
- Affinity with people topics
- Strong stakeholder management experience in interacting with people of various levels in the organization with a peopleoriented mindset
- Detailoriented and precise workwise, flexible, customerfocused
- Ability to maintain a high level of confidentiality
- Good solution finder, ability to work independently
- Ability to selfmanage with a proactive and 'can do' mindset
- Highest degree of reliability and trustworthiness
United by our strong values, we thrive on the diversity of who we are, where we come from, what we've experienced and how we think.
We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong.
#oneBC - Diverse People, Sustainable Growth.
If you want to learn more about Barry Callebaut, please find further information here.
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