Clinical & Preclinical Assistant - Limited (6

vor 2 Wochen

Genf, Genf, Schweiz OM Pharma Ltd. Vollzeit

Location:

Meyrin, Geneva, CH- Division:

  • Division: Clinical Development
  • Job Type: Limited-contractTo cover a maternity leave, we are recruiting a
    Clinical & Preclinical Assistant based at our headquarters in Geneva, for a 6-months fixed-term contract starting ideally in May 2024. Reporting to the Head of Clinical & Preclinical, your mission is to provide administrative support to the Clinical & Preclinical teams in the daily tasks related to the R&D projects, focusing mainly on contract management, financial administrative support and meetings/travels organization.

Your main responsibilities are as follows:

  • Ensure a smooth and compliant contract management process: prepare contracts, manage internal contract signature, share contracts with partners, update internal database
  • Provide operational support for departments meetings by preparing agendas and taking meeting minutes
  • Manage invoices process in collaboration with the Accounting department
  • Participate in monthly budget reviews with team members
  • Create purchase order requests in Sage
  • X3, and guarantee follow up/amendment in accordance with the purchase orders requestors
  • Collect data related to purchase orders and invoices and report it into the budget reporting file
  • Organize business trips (transportation, accommodation, catering, visa)
  • Organize internal meetings with guest speakers
  • Organize external meetings (trainings, business lunch, registrations of international conferences)
To carry out this mission, we are looking for a person with the following profile:

  • Educational background in the field of Business Administration or similar
  • Minimum 3 years of experience in an administrative / support role within an international company, with similar responsibilities
  • Full fluency in French and English (both spoken and written)
  • Proficiency with Ms-Office tools
You describe yourself as a dynamic, organized, service-oriented and autonomous person.

Thanks to your communication skills and your team spirit, you integrate quickly into a new environment and easily establish collaborative links with different stakeholders.

Finally, you demonstrate proactivity and flexibility, and you feel comfortable working in a fast-paced environment.

About Us:

OM Pharma is a global Geneva-based biopharmaceutical company.

It is a leader in the prevention of recurrent respiratory and urinary tract infections and is also active in the treatment of vascular diseases.

It operates worldwide through a strong network of international partners and invests its profits in R&D to develop microbial derived immunotherapeutic products to treat acute and chronic immunological disorders resulting from inflammation and infections.

The company strives to improve the quality of life of patients around the world by providing access to better treatment of immunological imbalances.

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