Project Manager, Medical Excellence and Operations

vor 1 Woche

Basel, Basel-Stadt, Schweiz BeiGene Vollzeit

General Description:

  • The Project Manager (PM) Medical Excellence and Operations will support the operational needs of the Europe Regional Medical Affairs team and its systems, tools, and other operational initiatives. The project manager will support planning and execution of Medical Affairs initiatives. This includes coordinating and overseeing crossfunctional project teams, organizing meetings and agendas, managing vendors, overseeing scientific event management including activities such as contracts and budgets, monitoring project progress and deliverables, and optimizing processes to ensure smooth integration into overall Medical Affairs services and operations. Project delivery is expected across the portfolio, including Hemato-Oncology and Solid Tumors / Immune Oncology.

Essential Functions of the job:

  • Working crossfunctionally to manage the planning, budgeting, and coordination of logistics related to medical congresses, scientific meetings, advisory boards, and other medical affairs activities under the supervision of the respective business owner.
  • Ensuring coordination, submission, and documentation of scientific/nonpromotional materials for the European Medical Review Committee Process.
  • Supporting the Medical Excellence team in the development and reporting of performance metrics, KPIs, medical insight reports, system trainings, etc.
  • Supporting the communication and dissemination of medical education/training materials for internal and external stakeholders.
  • Collaborates with Country Medical Directors on necessary preparations and materials for key activities and engagements.
  • Serving key external stakeholders, such as medical societies, consultants, healthcare providers, healthcare professional societies, patient advocacy groups, timely and professionally.
  • Maintaining accurate and uptodate project documentation, including project charters, status reports, and meeting minutes. Regular assessment of progress and reporting.
  • Supporting timely and accurate budget submissions and financial spend tracking. Providing reports, analyses and presentation to stakeholders.
  • Responsible for supporting continuous improvement and/or maximizing the efficiency of processes within medical affairs by proactively identifying areas of improvement.
  • Takes ownership of the overall projects assigned and ensures their timely execution. Ensures alignment of SoWs with strategic project goals within approved budget limits.
  • Ensures all projects comply with relevant regulatory and compliance standards.
  • Managing and overseeing systems, including SharePoint and Teams spaces.
  • Managing vendor relations/engagements.
  • Works to the highest compliance, legal and ethical standards
  • Reports To:
Head of Medical Affairs Excellence and Operations Europe

  • Education Required:
  • Bachelor's degree or higher in a relevant field such as Business Administration or Life Sciences
  • Supervisory Responsibilities:
  • Vendor administration

Qualification Required:

  • Minimum of 2 years experience within the pharmaceutical industry, preferably in Medical Affairs and 5+ years in a similar role.
  • Proven track record in aspects of project coordination, incl. planning, contracting, setup, execution, as well as budget management. Ability to manage projects and internal stakeholders in the successful implementation of businesscritical projects.
  • Experience working with external vendors for medical communication deliverables.
  • Must possess a detailed and proactive approach to management in problemsolving of daily operations.
  • Excellent time management skills for working within a fastpaced environment. High level of conscientiousness, diligence and structured working style. Able to critically evaluate situations and adapt quickly in making timely and independent decisions.
  • Must demonstrate a high level of initiative and work well independently as well as a team member.
  • Strong sense of accountability for assigned projects and responsibilities.
  • Cultural awareness while working across regions with internal or external team members.
  • Excellent interpersonal skills, verbal and written communication, listening and organizational skills

Computer Skills:

  • High level expected for project management software, Microsoft Office, Teams, SharePoint, PowerBI.

Other Qualifications:

  • Fluency in spoken and written English is required. Other European languages (German, French, Spanish) are an advantage.

Travel:

  • Up to 20%, including attendance at project associated meetings, congresses, medical affairs team meetings, vendor meetings, all based on business need.
BeiGene Global Competencies


When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.


  • Fosters Teamwork
  • Provides and Solicits Honest and Actionable Feedback
  • Self-Awareness
  • Acts

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