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Intern - Games Delivery Office
vor 3 Monaten
Department:
Olympic Games
Location:
Lausanne, Switzerland
Contract Type:
Intern (15 months)
Activity Level: 100%
Entry date:
Application deadline:
You will offer support for projects managed by the Games Delivery Office in the Olympic Games Department and support the preparation and delivery of internal meetings and meetings with Organising Committees.
Main responsibilities
Responsibilities to our internal Games Delivery Office team
- Support the Games Delivery Office in relation to tools and systems (e.g. Master schedule, Games service model), across the entire lifecycle, including identification of needs, technical development, implementation and adoption, with effective project management throughout
- Monitor and track progress of projects using appropriate tools and systems, for example, the RADIO (risks, actions, decisions, issues, opportunities) register
- Take part in project team meetings to present project progress updates, communicating deadlines and milestones to be met, flagging any due dates not met as well as be responsible for meeting logistics, technology set up and note taking outputs
- Escalate issues and risks when identified to the relevant manager in the Games Delivery Office
- Contribute to internal projects designed to improve efficiencies in the ways of working across our team
- Gather, analyse and present relevant data and information to support effective decisionmaking
- Contribute to the presentation of data, findings and recommendations, ensuring communications are targeted and presented appropriately for the audience and in the relevant format
- Provide comprehensive administrative and logístical and technical support to the Games Delivery Office team
- Organise the preparation, delivery and followup of meetings and workshops, both internal and with the Organising Committees, for example, invitation management, technology setup for presenters and participants, room bookings, document management
- Support internal team communications and keep colleagues informed of relevant information, ensuring it is received in a timely manner
- Support the lead persons in charge of each of the Olympic Games and Youth Olympic Games in the preparation, delivery and followup of key Organising Committee meetings and workshops, across the entire lifecycle of a Games, for example, Coordination Commission (CoCom), Delivery Partner Meetings (DPM), IOC Sessions, IOC Executive Board Updates and YOG (Youth Olympic Games) Steering Committee
- Assist and support the Games Delivery Managers responsible for the completion of key project documentation in order to maintain the quality of information (e.g. Smartsheet, RADIO register)
- Assist and support the Games Delivery Managers to keep the Games Delivery Hub (Sharepoint) up to date
- Contribute to a variety of projects which have impact across several areas of delivery across multiple Games editions
- Support any other ad hoc activities required by the Games Delivery team
- Build cooperative relationships with colleagues across the Games Delivery Office, both within the central team and with each lead in charge of the Games editions,
- Support stakeholders across the Games Management Team to adopt central tools, systems, and processes
- Collaborate with the relevant stakeholders as required, communicating clearly, asking questions and integrating stakeholder feedback as required
- Demonstrate agility, taking new information on board quickly and accepting diverse perspectives or changing circumstances Cultivate trusting and twoway relationships for achieving better results
- Keep up to date with the latest information on the strategic objectives of the Olympic Movement
- Demonstrate the Olympic and Paralympic values with stakeholders and colleagues to build and sustain strong relationships internally and externally
- Develop a growth mindset, seeking to develop and grow personally, and is knowledgeable about your own area of expertise and future trends
- Manage your wellbeing to ensure you can sustain high levels of performance and energy
- Regularly seek feedback to understand the quality of your work and the impact of your behaviour
- Tackle difficult issues with optimism and confidence
- At Gamestime, support and contribute to the administrative and logístical tasks required in the Games Delivery Office during the operational phase of Games delivery (whether this is in Lausanne or in Games host city)
- Support the logístical arrangements required in the preparation, delivery and followup of team training, for example invitation management, room bookings, coordination of GDO School session material distribution
Our requirements
- University level education (desirable Master's
