Logistics Assistant

Location: Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Date de début / Type de contrat

June 2024. 50%, 12 months.  

Role Overview

This position enables the operativity of the Swiss office and its relevant flow of supplies and services, inventory items and facilitates the stock control for the use of Swiss office and field country programmes/GERT, facilitation of Equipment and facility services. 

Project Overview

The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The GSO Logistics team develops and owns the policies and processes related to logistics activities in the field. 

Key Activity Areas

GERT and Stock 

• Assemble the GERT Kits and makes sure that the spare items are ready for deployment at any time of the year. 
• Properly tracks the GSO and G-ERT stock inventory. 
• Physically and administratively track the in-flows and out-flows of all materials. 

Facilities Management Support 

• Office porterage as required, including office moves, furniture moves, deliveries and collections 
• Technical faults related to the facilities are properly tracked and reported, 
• Proper arranging of all office and flats equipment fixtures and fittings 
• Replenishment of office and kitchen supplies avoiding stock-outs 
• Induction of the office / surrounding to the new staff (i.e., parking map, key access to door) 
• Verify invoices to ensure the accuracy 
• Domestic and international couriers and postal services are properly and timely booked for mail shipping and registered mails 

Equipment management support 

• The equipment for GSO facilities are properly labelled and administratively tracked 
• Contribute to the equipment physical check 
• The loss / obsolete equipment are properly documented and recorded 

Team Spiritual Life  

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. 
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. 
• Encouraged to join and contribute to Medair’s international prayer network. 

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This job is Jobupfree.

Qualifications

• Professional / vocational / technical education related to Logistics, Supply Chain, Stock Management, Equipment Management, Facility management or similar (desirable). 
• Certificate of Federal Diploma of Vocational Education and Training (CFC) as Stock keeper (desirable). 
• Fluent in French and English both written and spoken (required). 

Experience

• Previous experience in facility management, stock keeping or related and in equipment management (desirable) 
• Previous experience in customer-oriented service (forwarder organization, planning, direct execution, indirect execution and supervision) (desirable) 
• Field of knowledge required for the position, specify in regard to Humanitarian essentials, Sphere and CHS standards, other international humanitarian guidelines and protocols, and commitment to best practice (desirable). 
• Capacity to take care of multiple diverse tasks and prioritizing. 
• Rigorous and detailed-oriented. 
• Pragmatic with problem solving. 
• Enthusiastic with ‘can-do’ attitude. 
• Motivated by a spirit of service, compassionate, solid team player. 
• Enjoying variety of duties, but also routine & paperwork work. 

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

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